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In accordance with the Finnish Limited Liability Companies Act and the company’s Articles of Association, the general meeting is the company’s highest decision-making body. The annual general meeting of shareholders of the company must be held within six (6) months of the date on which the accounting period ended.
At the Annual General Meeting the following are
1. the financial statements, which include the consolidated financial statements, and the report of the Board of Directors; and
2. the auditor’s report;
3. the adoption of the financial statements;
4. the use of the profit shown on the balance sheet;
5. the discharge of the members of the Board of Directors and the Chief Executive Officer from liability;
6. the remuneration of the members of the Board of Directors and the auditor; and
7. the number of the members of the Board of Directors;
8. the Chairman, the Deputy Chairman and the members of the Board of Directors, and
9. the auditor.
The notice convening the general meeting of shareholders must be delivered to the shareholders by publishing the notice on the company’s website or by a newspaper announcement which is published in one or several widely circulated daily newspapers chosen by the Board of Directors no earlier than three (3) months and no later than three (3) weeks before the meeting, and in any case at least nine (9) days before the record date of the general meeting of shareholders.
In order to be able to attend the general meeting of shareholders, the shareholder must notify the company at the latest on the date mentioned in the notice, which may be no earlier than ten (10) days before the general meeting of shareholders.
The venue for the general meeting of shareholders must be located in Helsinki or Hämeenlinna, Finland.
The following information is made available on the company’s website at least three weeks prior to the general meeting:
A shareholder is entitled to propose matters to be dealt with at the general meeting. Such a request must be presented to the Board of Directors in writing sufficiently early so that the matter may be included in the invitation. On its website, the company will publish the date by which a shareholder must notify about his or her request, and the postal or e-mail address to which the request must be sent.
The minutes of the meeting are published on the company’s website within two weeks of the general meeting. The decisions of the general meeting are also published without delay in a stock exchange release.
Preparation of the Proposal for the Composition of the Board of Directors
The purpose of the Shareholders’ Nomination Board, established by Kamux’s Annual General Meeting (AGM), is to annually prepare and present to the Annual General Meeting, and to Extraordinary General Meeting when necessary, the proposals for the composition of the Board of Directors