Governance

Kamux’s highest decision-making body is the General Meeting, that decides on matters stipulated by the Finnish Limited Liability Companies Act and the company’s Articles of Association. The General Meeting of shareholders is held annually within six (6) months of the date on which the accounting period ended, either in Helsinki or in Hämeenlinna. The General Meeting is convened by the Board of Directors.

At the Annual General Meeting the following are

presented

• the financial statements, which include the consolidated financial statements, and the report of the Board of Directors; and
• the auditor’s report;

decided on

• the adoption of the financial statements;
• the use of the profit shown on the balance sheet;
• the discharge of the members of the Board of Directors and the Chief Executive Officer from liability;
• the remuneration of the members of the Board of Directors and the auditor; and
• the number of the members of the Board of Directors

elected

• the Chairman, the Deputy Chairman and the members of the Board of Directors, and
• the auditor. 

The notice convening the general meeting of shareholders is published on the company’s website or by a newspaper announcement which is published in one or several widely circulated daily newspapers chosen by the Board of Directors no earlier than three (3) months and no later than three (3) weeks before the meeting, and in any case at least nine (9) days before the record date of the general meeting of shareholders.

The notice includes the agenda for the General Meeting, proposals by the Board of Directors and Committees as well as instructions for registration and participation. To be entitled to participate in the General Meeting, a shareholder needs to be registered in the company’s shareholders' register, held by Euroclear Finland Ltd, on the record date of the Annual General Meeting, as well as register their participation in the meeting in the manner specified in the meeting notice. Holders of nominee-registered shares may also attend the General Meeting by registering themselves in the register of shareholders on a temporary basis.

A shareholder may attend General Meetings either in person, or via a representative authorized by the shareholder. At the General Meeting, all shareholders are entitled to raise questions and propose resolutions regarding issues on the agenda. Kamux has one series of shares and each share provides entitlement to one vote at the company’s general meeting.

A shareholder is entitled to propose matters to be dealt with at the general meeting. Such a request must be presented to the Board of Directors in writing sufficiently early so that the matter may be included in the invitation. On its website, the company will publish the date by which a shareholder must notify about his or her request, and the postal or e-mail address to which the request must be sent.

The minutes of the meeting are published on the company’s website within two weeks of the general meeting. The decisions of the general meeting are also published without delay in a stock exchange release.